Academic Catalog

Leave of Absence 

A leave of absence may be granted to a student who wishes/needs to interrupt, but not permanently discontinue, enrollment at Muskingum University.  A student may take a leave of absence for up to two consecutive semesters.  Students must complete the Leave of Absence/Withdrawal Form with a representative of the Provost Office. The leave of absence begins on the day the form is completed.  Students who begin a leave of absence after the start of an academic term are entitled to a refund of charges according to the Withdraw Refund Policy.  All suspensions and dismissals take precedence over any leave of absence or withdrawal.   

If a student applies for a leave of absence after the add/drop period but prior to the last regular day of classes, a grade of “W” will be recorded for each course in which a student was registered (with the exception of partial semester courses in which a final letter grade was already entered). A student may be granted an Incomplete (I) when they have completed the majority of the course but, for reasons beyond their control, has to take a leave of absence. The Incomplete must be completed by the end of the subsequent semester of enrollment.   Official transcripts will not be released until all outstanding financial obligations have been met and final grades have been entered.  A student who applies for a leave of absence during the final examination period will receive final letter grades for their classes and will have their leave of absence begin at the start of the subsequent semester.   

A student on an approved Leave of Absence can return without going through the reapplication process.  To re-enroll, students should contact the Provost Office.  Students must be cleared by the Assistant Dean of Students, Title IX Coordinator, Business Office, and Financial Aid Office before re-enrollment. In the semester preceding their return to the University, students on a leave of absence will be eligible to participate in registration for classes and residence selection.  The student returns to Muskingum under the same catalog requirements for which they originally entered.  If the student was on academic probation when they began the leave of absence, they will continue with that status upon their return. If a student does not return after the specified Leave of Absence period without requesting an extension, they will be administratively withdrawn.  

Withdrawal 

A student who wishes/needs to leave Muskingum University and does not plan to return must apply for withdrawal. Students must complete the Leave of Absence/Withdrawal Form with a representative of the Provost Office.  The withdrawn status begins on the day the form is completed. Students who withdraw from the university after the start of an academic term are entitled to a refund of charges according to the Withdraw Refund Policy. All suspensions and dismissals take precedence over any withdrawal.   

If a student withdraws after the add/drop period but prior to the last regular day of classes, a grade of “W” will be recorded for each course in which a student was registered (with the exception of partial-semester courses in which a final grade was already entered). A student cannot withdraw with a grade of Incomplete (I) or Work in Progress (WIP) on their transcript and must have a final letter grade recorded.  Official transcripts will not be released until all outstanding financial obligations have been met and final grades have been entered.  A student who withdraws during the final examination period will receive final letter grades for their classes and will have their withdrawal status begin at the start of the subsequent semester.   

A student who has withdrawn and later wishes to return to Muskingum must go through a re-application process.  To re-apply, students should contact the Admission Office.  Students must be cleared by the Assistant Dean of Students, Provost Office, Title IX Coordinator, Business Office, and Financial Aid Office before re-admission. A withdrawn student returns to Muskingum under the catalog requirements for the semester in which they are re-admitted.  If the student was not in good academic standing when they withdrew, they will be required to participate in academic interventions, as prescribed by the Provost Office, upon their return. 

 

Administrative Withdrawal  

A student will be administratively withdrawn from the University when they do not have a schedule by the end of the add/drop period, or when they have a schedule but do not attend any classes during the add/drop period with no communication to the University. 

A student may also be administratively withdrawn from the University if, after the seventh week of the semester, they have failed to attend all seated classes and/or participate in all online courses for three consecutive weeks with no prior approval and/or no communication to the University.     

Students should be aware that an administrative withdrawal may affect their current and future financial aid eligibility and account balance. The withdrawal date will be determined by the University. Administrative withdrawal may be appealed to the Provost Office.  Students who have been administratively withdrawn must reapply for admission.