Purchasing & Accounts Payable

Purchasing Card

The College uses a purchasing card credit card program for the purchase of goods and services, which is the preferred method for purchasing. You can view your puchasing card activity online using PaymentNet™ (works best in Internet Explorer)

New Purchasing Card Users can learn more by visiting our New User Introduction

Related Documents

• Purchasing Cardholder Manual (38k pdf 7-pages )
• PaymentNet™ User Handbook (524k pdf 19-pages)
• Purchasing Card Questions & Answers (232k pdf 2-pages)
• Letter notifying College vendors of purchasing card implementation (89k pdf 2-pages)
• New Purchasing Card Applicant Instructions (on campus users only)
• Presentation on Purchasing Cards (for external users - 7mb pdf)
  Alternate version (Macromedia FlashPaper - 1.2mb)

Other Purchases & Checks

Checks are processed (other than payroll) on every Friday, excepting College recognized holidays. Check requests must be received in the Business Office no later than 12:00 p.m. on the Wednesday prior to the check run. Checks requested for pick-up will be available after 2:00 p.m. the day of the check run.

Payments for services (not reimbursements) to individuals not in the College employ must be accompanied by a W-9 Request for Taxpayer ID. This is a substitute form used by the College to collect information required by Ohio's New Hire reporting.

MID YEAR UPDATE - Requests for mileage reimbursement should be accompanied by one of the Employee Expense Reimbursement forms below. Mileage rate for travel occurring on or after July 1, 2008 is 58.5 cents per mile and is indicated on the form below (the rate for travel occurring before July 1 is 50.5 cents). You can complete and save the form on your PC using the Excel version or a PDF is available. Either form must be submitted in hard copy with appropriate approvals and original receipts, where appropriate.

Other Forms

• W-9: Request for Taxpayer ID (pdf)
  Muskingum uses this substitute form to also collect information for Ohio's New Hire reporting system, now required for independent contractors.
• Check Request Form (83k pdf)
• Employee Expense Reimbursement (xls)
  (Right click, select Save Target As then save to your PC)
• Employee Expense Reimbursement (pdf)
• Expenditure Transfer Form (pdf)
  (General rule: use this form to transfer funds already spent)
• Budget Transfer Form (pdf)
  (General rule: use this form to transfer funds not yet spent)

Fiscal Agent Services

The College serves as fiscal agent for several government and local programs. As fiscal agent, we receive the funds from the granting agency and manage the disbursement of these funds in coordination with the program coordinator. Information about these programs is located here.